Terms and Conditions
The Serpent Trail Races take place outdoors and can be in wild, challenging and potentially remote landscapes and are subject to any weather conditions and unexpected circumstances, making them inherently challenging and therefore potentially risky by nature. All participants must be above 16 years of age to take part.
There are no deferrals for your race entry to another year. There are no substitutions of a race entry to another runner. In the event of cancelling and withdrawing a race entry there is a 75% refund of the full entry fee amount up to 8 weeks before the event and 50% refund up to 4 weeks before the event. After 4 weeks before the event there are no refunds. Extra purchases such as T-shirts and camping fees are refunded in full, up to 4 weeks before the race. Any event charity donations & Trees not Tees purchases are non refundable. More information on this and instructions for how to cancel a place is found HERE.
By entering the event and participating during, participants accept the refund policy outlined above, and that it is their responsibility to keep themselves safe. They understand that the event organisers, crew and medical cover will not always know their location during an event, and accept that it is their responsibility for ensuring the event organisers/medical services know their location if an incident occurs.
It is the participants responsibility to ensure they are capable, fit and well to participate in any event. If they have already started the event and feel unwell or have any issues they must stop immediately and call for assistance. As a participant, they acknowledge that the courses can be remote and that the event medical cover, event crew, marshals and emergency services may take considerable time to reach them.
Participants should have adequate medical, travel and personal liability insurance for the event. It is the participants responsibility to take out suitable personal insurance cover for their participation in the event, as participating in an event is an uninsured activity and a participant’s actions are their own responsibility.
If a participant retires from an event, they accept that it is their responsibility to immediately inform the event director either in person or in confirmed communication to the event director via a member of the event crew and where possible to only retire from the event at a checkpoint or water station set up for the event.
Arriving at the event in good time is the participants responsibility and participation in the event may be denied if they do not arrive within the publicised time for the event, therefore missing registration and the race briefing which includes safety information regarding the event. Circumstances beyond the control of the organisers may cause the event to be modified, postponed or relocated. If access to the planned course is restricted for any reason an alternative route will be used.
If the event has to be postponed for any reason, Serpent Trail Race Ltd will endeavour to arrange an alternative event, and participants will be notified of the new date and venue of the rearranged event.
These terms and conditions will continue to apply to the rearranged event. A 50% refund will be given if you cannot make the rearranged event date.
If circumstance outside of our control or a ‘Force Majeure’ scenario (eg flooding, wild fire, storm, epidemic, Local/National guidelines etc) mean that an event has to be cancelled, participants will receive a refund of the event entry fee minus a 50% deduction to cover administration & event costs.
Any personal belongings brought to an event are left entirely at the participant's own risk - including in designated bag drop areas and campsite. Participants are advised to bring only necessary valuables to events and leave them securely locked in their car or in an agreed place/scenario with the event director for the duration of the event. We cannot accept responsibility for items lost, damaged or stolen during the event. Camping at the event, whether in tents / motorhomes / campervans / caravans etc is undertaken solely at the participants / campers risk and Serpent Trail Race Ltd cannot be held responsible for any losses or accidents whilst camping on site.
Serpent Trail Race Ltd are not responsible for any third party organisations that may provide other services at the event. Participants use any such services at their own risk.
Participants agree to photographs and video being taken at the event and that any images may be used without cost by Serpent Trail Race & Freedom Racing in any media regarding the event and to market and advertise the event or any other similar events. Copyright in this website, its design, imagery and contents is owned wholly by Serpent Trail Race Ltd.
This website or any portion of this website may not be reproduced, duplicated, copied, sold, resold, visited, or otherwise exploited for any commercial purpose without our express written consent.
By entering any events participants agree to any contact data they provided being used by Serpent Trail Race Ltd in accordance with the Privacy Policy.
All participants are to abide by the rules and conditions of the event and to follow instructions issued by the event crew. Serpent Trail Race Ltd reserves the right to remove, disqualify and/or ban any participant from current and future events for knowingly flaunting the rules, behaving in an unsporting way, being disrespectful, discourteous and rude to fellow participants, event crew, general public and defacing/littering the natural environment.
Participants are expected to treat volunteers, marshals, race crew, staff, other participants and spectators, general public and any other persons they come into contact with at, during or around the event and any related social media sites with respect and courtesy so that each and every participant should feel safe and comfortable at Serpent Trail Race events & races. Serpent Trail Race Ltd reserve the right to ban any participant from future events.
Any specified mandatory kit and equipment is for the participants safety and must be carried at all times during the event. It is the participant’s responsibility to have the appropriate required equipment and if in any doubt speak to the event director prior to the event. Not carrying mandatory kit will result in immediate disqualification.
The Serpent Trail event race routes may cross or use public roads for part or parts of the race route as directed by the event crew or event signage and markings. These public roads will not be closed to traffic and participants accept and agree it is their responsibility to cross, join and use safely any public road or potential vehicle contact point in any event and that they do so at their own risk. Car parking of vehicles and traffic movement in car parks and crossing any roads in or near event venues is entirely the responsibility of participants.
Each and every Participant shall fully assume the risks associated with participation in this event, including but not limited to the following dangers; exhaustion, collision with pedestrians, collision with vehicles, road crossings, other participants and fixed or moving objects, sliding down hills, falling rocks, dangers arising from other surface hazards, equipment failure, weather conditions, animals, the possibility of physical and or mental trauma and injury including death.
Participants must fully understand the dangers of taking part in this event and acknowledge that there are more hazards than are highlighted here, and that there are unknown and unforeseeable hazards, and engage in the event with knowledge of the inherent risks of injury.
By entering this event participants agree to these terms and conditions and understand the risks involved in the event and have read, understand and accept the terms of this waiver and release agreement. These Terms & Conditions are subject to change at any point.
Participants agree that they participate in the event at their own risk, therefore each and every participant, their heirs and executors, waive, release and forever discharge Serpent Trail Race Limited and all other persons associated with the event, from any liabilities, claims, actions, or damages the participant may have arising out of or in any way connected with their participation in any event.
